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Regardless of whether your organization falls under new regulations governing retention of all electronic records, email archiving is fast becoming the next IT priority. Businesses of all sizes and scope recognize the impetus behind these new federal and industry regulations and a growing number of them are now seeking email archiving solutions.
The question of how best to implement email archiving has, as yet, not been uniformly answered. The technology landscape remains polarized by:
- High-end electronic archival solutions priced and designed outside the realm of small to medium business IT, and;
- Traditional email storage solutions lacking efficient record search and retrieval capabilities-both of which are dictated by new regulations.
The typical organization seeking email archiving technology:
- Experiences email volumes too high to efficiently manage storage directly on their mail server;
- Does not require the legal and business consulting services, litigation support, etc. included in high-end electronic archival solutions, and;
- Wishes to process and archive business critical email in-house rather than outsourcing email archiving to one of a growing number of hosted archival service providers.
For these organizations, Deerfield.com's VisNetic MailFlow is an affordable, server-based software solution that can be easily configured to copy and save all email traffic processed by their mail server. Designed primarily as an email response management tool, VisNetic MailFlow features native message search and retrieval functionality that exceeds those found in new email archiving solutions.
Advantages of using VisNetic MailFlow as your email archive server include:
- Flexible, secure search capabilities: VisNetic MailFlow's message search parameters include email address, contact name, subject and message body. Access to archived email messages may be secured, limited to a single user or group of users.
- No spam will be archived: Situated on a server well removed from your mail stream, VisNetic MailFlow will archive only those messages you choose to accept, messages that pass through virus and spam filters.
- No single point-of-failure: Unlike gateway email archiving solutions, VisNetic MailFlow resides outside your primary message stream. If the VisNetic MailFlow server goes offline, no interruption in email processing will occur.
- Scalable message archiving: VisNetic MailFlow features robust email processing components and utilizes a database server (Microsoft SQL server or MSDE) for message storage.
- Simple to use: Configuring VisNetic MailFlow as your email archive server for one or more domains is simple and fast; your mail server administrator can complete setup in less than one hour.
In short, VisNetic MailFlow provides effective, reliable email message archiving. If your choice for email archiving is further driven by affordability and ease of use, VisNetic MailFlow will complete the bill.
VisNetic MailFlow licensing is user-based. Each individual you wish to grant access to archived email messages will count as one user. License sizes start at 3-users ($540.00 US). To further minimize expense and risk, the software is available for a fully-functional, free, 30-day trial.
To illustrate ease of deployment, we have outlined the steps required to configure VisNetic MailFlow as an email archive server where the company mail server is VisNetic MailServer. For organizations using any other SMTP mail server, configuration of VisNetic MailFlow will remain the same.
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